Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

General Information

Description

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

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Business Breakdown

People in this career work in these sectors.

  1. Private, for profit59.97%
  2. State and local government17.40%
  3. Private, not for profit15.08%
  4. Self-employed4.42%
  5. Federal government2.35%

Workplace at a Glance

What you can expect to experience while on the job

  • Responsibility
  • Exposure to job hazards
  • Physical activity
  • Decision making
  • Repetitiveness
  • Level of competition
  • Time pressure

Industry areas

  • Elementary and Secondary Schools
  • Colleges, Universities, and Professional Schools
  • Local Government, excluding schools and hospitals (OES Designation)

Job Outlook

Overall employment of secretaries and administrative assistants is projected to decline 5 percent from 2016 to 2026. Employment of secretaries, except legal, medical, and executive—the largest occupation in this profile—is projected to decline 6 percent from 2016 to 2026. In some organizations, technology is expected to enable other staff to prepare their own documents without the assistance of secretaries. Employment of medical secretaries is projected to grow 22 percent from 2016 to 2026, much faster than the average for all occupations. Employment of medical secretaries will depend on growth of the healthcare industry. Aging baby boomers, for example, will require more medical services as they become eligible for Social Security and Medicare. As a result of these effects, medical secretaries will be needed to handle administrative tasks related to billing and insurance processing. Employment of executive secretaries and administrative assistants is projected to decline 17 percent from 2016 to 2026. This is largely because many executive secretaries and executive administrative assistants can support more than one manager in an organization. In addition, many managers now perform work that was previously done by their executive secretaries. For example, they often type their own correspondence or schedule their own travel and meetings. Employment of legal secretaries, the smallest occupation in this profile, is projected to decline 19 percent from 2016 to 2026. In legal firms, paralegals and legal assistants use technology that enables them to perform work previously done by legal secretaries, such as preparing and filing documents.

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Related Military Careers

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Salary

Average Salary

Salary

$38,760

Military salary*

$63,979

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State-by-state Salary

Gray states indicate no data available

$47,340
$19,490
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Education

Most Common Education Levels

People in this career achieve this level of education.

  • High school 38%
  • Associate's degree 36%
  • Some college 13%
  • Less than high school 4%
  • Bachelor's degree 3%
  • Post-secondary certificate 3%
  • Master's degree 0%
  • Doctoral degree 0%
  • Post baccalaureate 0%
  • Post-doctoral training 0%
  • Post-master's certificate 0%
  • First professional degree 0%

Related College Majors

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Knowledge

  • Clerical
  • Customer and Personal Service
  • Computers and Electronics
  • English Language
  • Administration and Management

Skills at a Glance

Skills helpful in this career

  • Verbal skills
  • Critical thinking & problem solving
  • Equipment operation & maintenance
  • Math & science skills
  • Technology design & control
  • Leadership
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